Scope-locked
Category checklists per trade
Roofing asks tear-off vs overlay, disposal, permits, manufacturer certification. Landscaping asks frequency, irrigation, green-waste. Bidders must answer each line — or write 'excluded'.
Describe the job once. BidBoard writes the RFP vendors can actually quote against, then normalizes what comes back into a comparison the board can vote on.
$19 per RFP, or $39/mo unlimited
One vendor quotes tear-off, another quotes an overlay, a third leaves out disposal. The cheapest number wins — and the board finds out why later.
Without a scope checklist, every bid measures something different.
Three vendors, twelve replies, and nobody can find the latest number.
Permits, disposal, and cleanup quietly missing from the low bid.
When someone asks why you picked the middle bid, you need the table.
Category checklists force comparable bids — the root cause of bad vendor decisions.
Roofing asks tear-off vs overlay, disposal, permits, manufacturer certification. Landscaping asks frequency, irrigation, green-waste. Bidders must answer each line — or write 'excluded'.
Uninsured, unlicensed, or 40% below average gets flagged.
Price, timeline, warranty, license, insurance — side by side.
BidBoard shows differences. The board votes.
A formatted RFP with deadline, submission terms, and required documents — ready to email your vendor list.
Verify licenses with the state board, request current COIs, call one reference per finalist. Printed on every comparison.
A sentence or two. Pick the trade category.
BidBoard formats it with the scope checklist and deadline.
Enter each as it arrives — price, timeline, warranty, insurance.
A board-ready comparison with flags and a verification checklist.
Most boards run three to six of these a year. Either way it costs less than one bad vendor decision.
For the occasional project.
For boards and managers running projects all year.
Never. It sorts by price because it has to sort by something, and says so on the page. Choosing a vendor is a board decision with factors software can't see.
No. BidBoard has no vendor relationships, no referral fees, and no marketplace. It works for the board, not the trades.
They don't have to. Log their bid manually and it still lands in the comparison — the format just makes comparable bids more likely.
Only when it's far below the others, which usually means a scope mismatch worth checking. It's a prompt to verify, not an accusation.
Early-access boards lock $39/mo for life. Start with the next roof, paving, or landscaping contract.
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